“Our brain is designed to reflect rather than to remember.” Do you agree with this statement? If so, you’re on the right way. Max Cherepitsa has recently shared his proven tips on how to manage your time and improve your self-management skills. Keep reading to learn more!
On April 14, Max Cherepitsa, a project & process management consultant and a self-management coach, gave us a great intro to the topic of self-management and its basic tools and techniques.
Numerous lists, planners, and mind maps exist to make our life easier. They can be very different: from paper to-do lists to web-based tools (Trello, Asana, Jira, etc.) and professional software. It doesn’t matter what the exact kind of them you use as long as they work. However, it’s a proven fact that it’s much better to use a detailed list than a so-called emergency stickу note on your table. Those stickу notes won’t help you progress in your work. You need to have a list of bullet points of what you have to do with time slots for thinking these tasks over. This is also a job. Why? Keep reading to find out.
Let’s look at the following example.
What? How? When? Why?
You make dozens of decisions every day. Many of them are being made automatically, aren’t they? Let’s say you receive another task and take on it immediately, without any consideration. What could happen then? You could be stuck with your task, especially if there’s something you’ve never done before. So, the rule of thumb works like this: take some time before doing a task. What do you need to do? How are you going to do it? When do you have to do it? Why do you need to do it? These are profound questions you should always keep in mind.
The Wheel of Life
The wheel of life (the life balance wheel) is a simple but powerful tool that will help you analyze all the important areas of your life. The name speaks for itself. You will see if various parts of your life are in balance or not.
Draw a circle on the paper and divide it into several zones: сareer, finance, personal growth, health, family, relationships, social life, and attitude. Once you’re ready, mark on a scale from 1 to 10 how you succeeded in each of them. Do you see any gaps?
It’s quite a common thing when people focus on their career rather than social life and vice versa. No wonder that they could get 10 and 1 point for each, respectively.
Evaluate your wheel of life. Do you have its areas in balance? Are they
the most important zones of your life? Depending on your answers, you should connect the dots and draw conclusions.
You can hardly find a person who can be 100% productive all the time. We all need short breaks to recharge. That’s exactly when the Pomodoro timer comes into play. It’s a time-management technique that will help you improve your productivity.
How does it work? You need to break down your work into intervals, traditionally 25 minutes each, separated by short breaks. For example, you work for 25 minutes, have a short 5-minute break and a long 30-minute break. As simple as that.
If needed, you can change the duration of work time, as well as short and long breaks.
Thinking, Fast and Slow by Daniel Kahneman
Daniel Kahneman is an Israeli-American psychologist internationally known for his work on the psychology of decision-making. He was awarded the Nobel Memorial Prize in Economic Sciences.
If you’re looking for a good manual on the subject, Thinking, Fast and Slow by Daniel Kahneman would be a good choice. It’s full of psychological insights, deep research explications, and groundbreaking ideas. The author gives us a general understanding of why we think and choose this or that way. His book offers revolutionary research in the field of behavioral economics.
It’s a must-read for anyone with a curious mind.
If you want to improve your self-management skills, you need to become an expert in planning. Once you fall in love with lists, you can no longer live without them.
Many thanks to Max Cherepitsa for sharing his knowledge and giving useful tips to follow.
Read about 6 productivity apps to boost your efficiency here.